Kicky Outfits Pvt Ltd is a private limited company known for its presence in the fashion and apparel industry. As a registered business entity, it operates under India’s legal and financial regulations, requiring a number of important documents for compliance, transparency, and governance. These documents are essential not only for government auditing and legal standing but also for building credibility with clients, partners, and investors. For any business or individual looking to engage with Kicky Outfits Pvt Ltd, understanding the nature and purpose of these documents is critical. From incorporation papers to annual financial reports, these documents provide a detailed snapshot of the company’s activities, ownership structure, and compliance record.
Legal Incorporation Documents
Certificate of Incorporation
This is the foundational legal document issued by the Ministry of Corporate Affairs (MCA) in India. It confirms that Kicky Outfits Pvt Ltd has been legally formed under the Companies Act, 2013. The certificate includes the company’s Corporate Identity Number (CIN), the date of registration, and the official name of the business. This document is essential for any kind of formal transaction, such as opening a business bank account or signing a legal contract.
Memorandum of Association (MoA)
The Memorandum of Association outlines the scope of operations for Kicky Outfits Pvt Ltd. It includes the objectives for which the company has been formed, the registered state of operation, and the types of business activities it is allowed to perform. This document ensures that the company functions within the boundaries defined during incorporation.
topics of Association (AoA)
The topics of Association serve as the internal rulebook of Kicky Outfits Pvt Ltd. It defines the roles and responsibilities of directors, the procedures for issuing shares, meeting protocols, voting rights, and more. This document is vital for internal governance and is often referred to during disputes or policy decisions.
Director and Shareholder Documentation
Director Identification Number (DIN) and PAN
Every director of Kicky Outfits Pvt Ltd is required to have a unique Director Identification Number (DIN) issued by the MCA. Additionally, Permanent Account Numbers (PAN) are used for taxation and identity verification purposes. These documents help track directorship and avoid fraudulent representation.
Shareholding Structure
The company maintains a detailed record of shareholders and their respective shares. This shareholding pattern is documented in the company’s Register of Members and is often reflected in annual returns filed with the Registrar of Companies (RoC). It helps stakeholders understand ownership distribution and voting rights.
Board Resolutions and Meeting Minutes
Kicky Outfits Pvt Ltd is required to hold board meetings periodically. Resolutions passed during these meetings are documented and signed by the directors. These include decisions related to capital expansion, new appointments, business strategies, and compliance approvals.
Financial Statements and Annual Filings
Balance Sheet and Profit & Loss Statement
As part of its statutory obligations, Kicky Outfits Pvt Ltd prepares annual financial statements, including a balance sheet and profit & loss statement. These documents provide insights into the company’s financial health, such as assets, liabilities, revenue, and expenditures. They are audited and submitted to the RoC every year.
Audit Reports
Audited financial reports are essential for transparency. Kicky Outfits Pvt Ltd works with a registered Chartered Accountant to ensure its accounts are accurate and compliant with Indian accounting standards. The auditor’s report highlights any discrepancies or concerns in the company’s financial practices.
Annual Return (Form MGT-7)
This document contains key company details including registered address, principal business activities, shareholding structure, and information about directors and key management personnel. Filed annually with the MCA, it is a requirement under the Companies Act.
Form AOC-4
This is another mandatory filing that includes the company’s financial statements and other relevant data. It must be submitted alongside Form MGT-7 to complete the annual compliance process.
Tax and Regulatory Documents
Goods and Services Tax (GST) Registration
Kicky Outfits Pvt Ltd is registered under the GST regime, which is compulsory for businesses with a certain turnover threshold. The GST Certificate contains the GSTIN (Goods and Services Tax Identification Number), which is used in all invoices and tax filings.
Income Tax Returns
The company files annual income tax returns with the Income Tax Department. These documents reflect taxable income, deductions, and tax liabilities. Having accurate income tax records is important for both compliance and potential investor analysis.
Tax Deducted at Source (TDS) Filings
If Kicky Outfits Pvt Ltd deducts TDS from payments made to employees or vendors, it is required to submit quarterly TDS returns. These documents detail how much tax was collected and deposited with the government on behalf of recipients.
Operational and Statutory Registers
Register of Members
This register contains a detailed list of shareholders, their contact information, and the number of shares they own. It is a legal requirement for all private limited companies to maintain this document and update it regularly.
Register of Directors and Key Managerial Personnel
This document lists all current and past directors of the company along with their appointment dates, DINs, and contact details. It is useful for internal reference and legal audits.
Statutory Audit Register
All audited financial statements, audit comments, and supporting documents are stored in this register. It provides a comprehensive record of financial scrutiny over the years and is usually reviewed during inspections.
Other Important Business Documents
Business Licenses and Permits
Depending on the operational nature of Kicky Outfits Pvt Ltd, the company may also possess various local or national business licenses. These can include Shops & Establishment Licenses, factory permits, or textile export licenses, depending on the scope of business.
Bank Account Details and Authorizations
For financial transactions, the company maintains corporate bank accounts. The board of directors authorizes signatories through board resolutions. These banking documents are necessary for auditing and financing processes.
Vendor and Employment Agreements
All contracts entered into with vendors, suppliers, and employees are documented and maintained. These contracts protect the company from legal risks and help in smooth business operations.
Maintaining accurate and up-to-date documents is not just a legal requirement for Kicky Outfits Pvt Ltd it’s a cornerstone of corporate governance and operational integrity. From incorporation to taxation, each document plays a critical role in defining how the company is perceived by regulators, partners, and investors. Whether you’re a stakeholder evaluating the company or an internal team member managing compliance, understanding these essential documents ensures smoother operations and greater transparency. In the long run, proper documentation safeguards the company’s reputation and enables sustainable growth in the competitive fashion industry.